1.         Declarations of Interest 

At this point in the meeting, Members are asked to declare any disclosable pecuniary interest or other registerable interest they might have in respect of business on this agenda, if they have not already done so in advance on the Register of Interests.

2.         Minutes  (Pages 1 - 38)

To approve and sign the minutes of the Ordinary and Extraordinary Council meetings held on 27 April 2022, and of the Annual Council meeting held on 26 May 2022.

3.         Civic Announcements 

To consider any announcements made by the Lord Mayor in respect of Civic business.

4.         Public Participation 

At this point in the meeting, any member of the public who has registered to address the Council, or to ask a Member of the Council a question, on a matter directly relevant to the business of the Council or the City, may do so.  The deadline for registering is 5:00pm on Tuesday, 12 July 2022.

To register to speak please visit www.york.gov.uk/AttendCouncilMeetings to fill in an online registration form. If you have any questions about the registration form or the meeting please contact Democratic Services. Contact details can be found at the foot of this agenda.

Webcasting of Public Meetings

Please note that, subject to available resources, this public meeting will be webcast including any registered public speakers who have given their permission.  The remote public meeting can be viewed live and on demand at

www.york.gov.uk/webcasts.

During coronavirus, we've made some changes to how we're running council meetings.  See our coronavirus updates at www.york.gov.uk/COVIDDemocracy for more information on meetings and decisions.

5.         Petitions 

To consider any petitions received from Members in accordance with Council Procedure Rule B5.  Notice has been received of 5 petitions, to be presented by:

(i)      Cllr Doughty, from residents of Stockton on the Forest and Hopgrove seeking a number of road safety improvements in their area. 

(ii)      Cllr Doughty, from residents of Earswick, calling for resurfacing of ‘The Village’ in Earswick.

(iii)     Cllr Perrett, from residents of Huntington Road Area, seeking consultation on the introduction of a Respark zone in their street.

(iv)    Cllr Webb, from residents of Dodsworth Avenue, seeking consultation on the introduction of a Respark zone in their street,

(v)     Cllr Douglas, from residents of Harcourt Street Area, asking the council to investigate options to create a Low Traffic Neighbourhood in their area.

6.         Report of Executive Leader, Questions, and Executive Recommendations  (Pages 39 - 54)

To receive and consider a written report from the Leader and ask questions on the work of the Executive, and to consider the Executive recommendations for approval, as set out below:

7.         Report of Deputy Leader and Questions  (Pages 55 - 62)

To receive and consider a written report from the Deputy Leader and, to question the Deputy Leader thereon.

8.         Motions on Notice 

To consider the following Motions on Notice submitted under Council Procedure Rule B13.

(i)           From Cllr Myers

Opposing Fire Service Cuts to the North side of York

“Council notes the Police, Fire and Crime Commissioner’s current consultation on proposals affecting the future of North Yorkshire Fire and Rescue Service (NYFRS), and its level of fire service cover across York. 

Council further notes:

• a specific proposal to remove the full-time crewed engine from Huntington Station and replace it with an on-call crew, leading to significant increases in the time it takes for a fire engine to arrive at an incident; 
• York residents’ current contribution of more than £5m per year in council tax precept payments to North Yorkshire Fire and Rescue Service (NYFRS) - almost 25% of the total raised from this source;
• York’s businesses contribute one third of all business rate receipts that go towards funding the Fire Service, adding a further £1m from our city to the regional fire service budget;  
• NYFRS receives the 11^th lowest level of funding from council tax revenues of January 2022, placing it just above the eight lowest charging fire authorities nationally to whom the Secretary of State for Levelling Up, Housing and Communities has awarded the £5 precept flexibility - before a referendum is triggered.

Council resolves:

• to formally oppose cuts to Huntington Station fire cover by submitting a City of York Council consultation response, outlining the city’s view that current crewing and fire appliance arrangements at Huntington Station must be retained; 

·         to have that draft response published for public comment and decision at an Executive Member Decision Session prior to the consultation deadline of 14^th August;

Council further resolves to write to the Police, Fire and Crime Commissioner and MPs for York Central and York Outer, asking them to collectively write and seek an urgent meeting with the Secretary of State for Levelling Up, Housing and Communities, to:

·        make NYFRS’s case for greater Government grant that address the unique challenges of delivering services across a large rural county, with diverse risks and very low levels of reserves;

·        push for NYFRS to be given the option of agreeing the £5 precept flexibility, consistent with the other lowest charging fire authorities nationally.”

(ii)      From Cllr Hook

Declaring a Cost of Living Emergency

“Council notes that:

·         There has been an unprecedented increase in the cost of living, which is having a significant impact on working people, pensioners, and those on benefits.

·         This is in part caused by the rise in the Ofgem energy price cap, the National Insurance contributions increase, food and petrol/diesel price increases, rising inflation and wage growth stagnation.

·         According to a report by the Resolution Foundation, people are facing the worst fall in living standards since the 1970s.

·         According to data from the ONS, a typical household will have to spend an extra £1,287 due to rising cost of essentials and tax in 2022/-23.

·         In 2021/22 York Foodbanks distributed food parcels at a rate of 5,545 per 100,000 people – a 64% increase compared to 5 years ago (Trussell Trust, 2022)

·         The Council has invested £1,3million to support residents facing rising costs through the York Financial Assistance scheme (YFAS) since the start of the pandemic and has provided targeted support and advice to those in most need.

Despite the support the Council, central government and local organisations have been able to provide, it’s clear that residents are experiencing serious financial challenges due to the rising cost of living, which are set to continue, impacting directly on their financial and mental wellbeing.

Consequently, Council resolves to:

·        Declare a ‘Cost of Living Emergency’ in York.

·        Ask the Executive to commit £200k towards the YFAS to issue additional food and fuel vouchers to approximately 4,000 residents on the lowest incomes.

·        Host a local Cost-of-Living Emergency Summit, with stakeholders, including Citizens Advice, Food Banks, Local Trades Unions, and Chambers of Commerce and organisations working to support residents facing hardship.

·        Call on the Government to act immediately to tackle the cost of living crisis by cutting the standard rate of VAT to 17.5%, restoring the Universal Credit supplement of £20, expanding the Warm Home Discount and introducing a home insulation fund to cut heating bills and carbon emissions.”

(iii)     From Cllr Craghill

Creating a more collaborative council

“This Council notes:

·         That, along with other cities, York’s communities face many challenges for the years ahead including the Climate and Ecological Emergency, rising energy prices, global economic insecurity and the cost of living crisis, which is also exacerbating existing inequalities in the city.

·         That York also has many positive advantages and opportunities. However, the challenges we face as a council and as a city will be best tackled by all political parties working together as much as possible, pooling the talents of all councillors and making decisions in ways that are transparent and support public involvement as much as possible.

This Council further notes:

·         That a number of councils around the country are moving away from an Executive or Cabinet model of decision making to a Committee System. 

·         That whilst a Committee System doesn’t remove all political disagreement (and nor should it) it does mean that all councillors of all parties participate in decision making and all major decisions are automatically subject to public cross party scrutiny. 

·         That whilst cross-party decision-making committees (as opposed to only a small proportion of elected councillors in an Executive or Cabinet) are the key element of a committee system, there is also flexibility to develop detailed governance structures most suited to local circumstances. 

This Council therefore resolves:

·         To request Executive to put in place the necessary preparatory work for a public referendum on a move to the Committee System to take place on Thursday 4^th May 2023 alongside the council’s local elections. This work to include the communication of unbiased information to York residents on the advantages and disadvantages of a Committee System.

·         To request that further plans are put in place, should the referendum be successful, for the necessary formal adoption of the intention to move to a Committee System at an Extraordinary Meeting of the council within 28 days of the result of the referendum. The new governance framework would come into force in May 2024, following further public engagement (for example via a cross-party working group) on the details of the new framework.”

(iv)    From Cllr Smalley

Stop Unfair Parking Enforcement at Tower Court

“Council notes that:

·        A ‘no return within two hours’ policy is rigidly enforced at the privately-owned Tower Court car park at Clifton Moor.

·        A number of residents have been adversely impacted by the application of this policy, for example when returning to Tower Court to collect prescriptions.

·        This has been a concern particularly through the pandemic, with local councillors contacted numerous times about the unfair parking fines and having supported residents to successfully challenge these fines.

·        The ward councillors for Rawcliffe & Clifton Without have launched a petition calling on Boultbee Brooks Real Estate Ltd (owners of Tower Court) and ArdPark Ltd (parking enforcement operators at Tower Court) to end the heavy-handed enforcement of parking restrictions at Tower Court, review the parking enforcement method (no return within two hours) and to refund any parking charges issued to residents unreasonably.

·        Owners of Tower Court, Boultbee Brooks Real Estate, reportedly earn over £440k in rental income from the units at Tower Court (as of 2018), and yet continue to allow ARDPark to fine residents £60 for visiting twice within two hours.

Council therefore resolves that:

·        The City of York Council’s Corporate Director for Economy & Place writes to Boultbee Brooks Real Estate Ltd, ArdPark Ltd and the British Parking Association to seek a meeting to discuss the approach to enforcement at Tower Court and the impact it is having on residents, with a view to a more flexible approach being adopted.”

9.         Questions to the Leader or Executive Members 

To question the Leader and/or Executive Members in respect of any matter within their portfolio responsibility, in accordance with Council Procedure Rule B11.

10.      Report of Executive Member  (Pages 63 - 90)

To receive a written report from the Executive Member for Culture, Leisure & Communities, and to question the Executive Member thereon, in accordance with Council Procedure Rule B10.

11.      Joint Standards Committee Annual report for 2021/2022  (Pages 91 - 94)

To receive a report of the Monitoring Officer presenting the Annual Report of the Joint Standards Committee for the 2021/2022 Municipal Year.

12.      Amendments to the Council's Constitution  (Pages 95 - 124)

To consider a report of the Monitoring Officer seeking approval for amendments to Articles 12, 15, 18 and 20 of the Constitution.

13.      Appointment of Independent Member to the Audit & Governance Committee and Appointment of Independent Persons to the Joint Standards Committee  (Pages 125 - 128)

To consider a report of the Monitoring Officer seeking confirmation of the above proposed appointments.

14.      Appointments and Changes to Membership  (Pages 129 - 130)

To consider the appointments and changes to membership of committees and outside bodies set out on the list attached to this summons.

15.      Urgent Business 

Any other business which the Chair considers urgent under the Local Government Act 1972.

Democratic Services officer

Fiona Young

Contact details:

·        Telephone – (01904) 552030

·        Email fiona.young@york.gov.uk

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For more information about any of the following please contact the Democratic Services Officer responsible for servicing this meeting:

·        Registering to speak

·        Business of the meeting

·        Any special arrangements

·        Copies of reports and

·        For receiving reports in other formats

Contact details are set out above.